Bank-Grade Security
Enterprise-level encryption
UK Sports Governance Aligned
FA ecosystem compatible
Built for Grassroots
Designed by club volunteers
10+ Early Adopter Clubs
Growing our community together
Powered by industry-leading payment partners
We Understand Your Challenges
Running a grassroots sports club shouldn't mean sacrificing your evenings and weekends to administrative chaos.
Evenings Spent Chasing Payments
Volunteer burnout and high turnover
Manual Financial Tracking
Error-prone, time-consuming reconciliation
Unpredictable Revenue
Financial instability and planning difficulties
GrassrootsPay Solves These Problems
Our specialised automation handles complex match fees, annual subscriptions and cash recording seamlessly, giving you back your time and guaranteeing predictable revenue for your club.
The Flexibility You Need, The Automation You Deserve
Purpose-built to handle the complex, hybrid fee structures that trip up generic tools. Focus on coaching, not chasing payments.
Pay-as-You-Play
Charge players only when they play. Automatic collection when attendance is confirmed—no manual chasing, guaranteed fairness.
Accept Automated Payments
Seamlessly accept cards, BACS, ApplePay, and more. Get instant payment reconciliation with enterprise-grade security.
Record Cash Payments
Seamlessly integrate offline payments into your digital records. End manual spreadsheets and reconciliation errors.
Engage Other Coaches
Add additional coaches to your team and share the responsibility. Build a stronger, connected coaching team.
Fixtures and Availability
Promote fixtures to your team and improve communication. Track who's available and plan ahead with confidence.
Predictable Revenue
Automated recurring billing ensures consistent cash flow. Forecast with 95% accuracy and eliminate feast-or-famine cycles.
Powered by trusted payment partners
Measurable Returns, Not Just Features
Every capability translates into time saved and revenue secured. Here's the quantifiable impact on your club.
Pay-as-You-Play Setup
Automatic match fee collection
Collection triggers automatically when players are selected. Guarantee fairness and maximize revenue without manual chasing.
Cash Payment Recording
Seamless offline payment tracking
Integrate legacy and offline payments into digital records. No more reconciliation errors or missing transactions.
Wide Payment Acceptance
BACS, ApplePay, PayPal, Cards
Offer diverse, convenient payment options. Members pay how they want, when they want—reducing late payments.
Guaranteed Monthly Revenue
Automated recurring billing
Set subscriptions once and automate collection. Eliminate feast-or-famine cycles and plan with confidence.
Stop losing revenue and volunteer time to inefficient systems
The average grassroots club loses hundreds of pounds annually and dozens of volunteer hours each month to manual payment chasing. GrassrootsPay costs less than a single member's subscription per month.
Trusted by Clubs Across the UK
Real results from real volunteers who got their time back
"If only cricket was this simple. Brilliant app, can't recommend it enough."
"It's completely simplified our process and the pain in collecting match fees. Easily pays for itself."
"It just works. Now I can focus on coaching rather than chasing payments."
Set Up in Minutes, Not Days
Seamless integration with the tools you already use. No technical expertise required.
Connect Your Payment Provider
Link your Stripe or PayPal account in minutes. We guide you through every step.
Define Your Fee Structure
Set up subscriptions, match fees, and one-off payments. Handle any complexity with ease.
Invite Your Members
Send invitations and let members register. They can pay immediately or set up recurring payments.
Automate & Relax
Payments collect automatically. You get real-time reports and reconciliation. Focus on coaching.
Works With Your Existing Tools
Designed to complement the FA ecosystem and integrate seamlessly with your existing workflows.
Stripe
Enterprise payment processing
PayPal
Global payment acceptance
BACS
Direct bank transfers
FA Systems
Club Portal compatible
FA Ecosystem Aligned
GrassrootsPay complements the FA's digital infrastructure, making it easy to manage finances while staying compliant with Club Portal and Full-Time reporting requirements. We're designed to fit seamlessly into the official structure of UK grassroots sport.
You don't have time for complicated.
So we made it simple.
Here's how it works...
Set up your subscription
Create your club profile in minutes. Add your teams, set your pricing, and customize your payment schedule. No technical knowledge required.
An Investment That Pays for Itself
The Hidden Cost of Manual Payment Chasing
Research confirms that the average grassroots club loses hundreds of pounds annually and dozens of volunteer hours each month to inefficient, manual payment chasing. GrassrootsPay costs less than a single member's subscription per month and pays for itself by recovering lost revenue and giving you back your time.
Starter
+ 3% transaction fee
Perfect for individual coaches managing a single team.
- Accept card, BACS, ApplePay
- Automate collecting fees
- Simple player signups
- Manage 1x Team
- Promote upcoming Fixtures/Games
- Cash payment recording
No setup fees • Cancel anytime
Team
+ 1.5% transaction fee
For clubs with multiple teams and coaches.
- Manage unlimited Teams
- Add other Coaches
- Accept card, BACS, ApplePay
- Automate collecting fees
- Simple player signups
- Cash payment recording
- Advanced reporting
No setup fees • Cancel anytime
Why Specialized Payment Pays for Itself
Compare GrassrootsPay's financial specialization against free and paid alternatives
| Requirement | GrassrootsPay (Specialist) | Spond (Free Generalist) | Coacha (Paid Generalist) |
|---|---|---|---|
| Customizable Hybrid Fees (Subs + Match Fees) | Basic | ||
| Automated Financial Reporting & Reconciliation | Basic | ||
| Record Cash/External Payments | |||
| Pay-as-You-Play Setup | |||
| Monthly Cost | £6.99-£19.99 | Free | £29.99+ |
Core Value Proposition: GrassrootsPay = Guaranteed Revenue & Volunteer Time Savings through specialized financial automation
Ready to Transform Your Club's Finances?
Join hundreds of UK clubs who've reclaimed their time and secured predictable revenue